Outsource your invoice mailing

Automate paper invoices with Paper Bill

Paper Bill is our solution for your paper invoices: we will take care of printing and mailing for you and optimize processing of your returns. At your request, we support you in the digitization of your processes and invoice recipients.

Do you already send invoices with our eInvoicing portal?

eInvoicing portal login The link will open in a new window

Outsource invoice mailing: automate printing and sending with Paper Bill

- The highest security standards
- Ideal for companies with more than 30,000 paper invoices per year
- Complete control over your paper invoices’ processing status
- Structured return reports that make it easier to manage customer master data
- An interface for all your invoices – whether physical or digital

Requirements

Head office in Switzerland
Over 30,000 invoices per year

Step 1: Connection to our interface and onboarding

Arrange a consultation and create your login with our experts to connect to our interface. We will ensure a smooth onboarding process. During the onboarding process, you receive a one-off final printing proof from us, and you give us the go-ahead.

Arrange a consultation

Useful information: if you also send electronic invoices alongside physical invoices, you can use the same interface for simple and automatic sending and receiving. At your request, we are happy to support you in the digitization of your invoicing processes. You can receive further information from our experts.

Step 2: Data delivery

Issue your invoices in your ERP (software) as usual. You can send us the invoice data, invoice accompanying letter and any other invoice details collected via our interface.

Step 3: Printing, invoice mailing and returns management

We process your data, send the print order to a partner printing company and manage the entire process, including printing the invoices, mailing them and managing returns. You receive status confirmations that make it easier to manage your transaction data and master data.

Letter mail: A Mail Plus, A Mail, B Mail, B2 Mail, registered letters
Print type: simplex, duplex, colour, black and white
Envelope size: C5 and C4
Paper format: DIN A4
Print data: print-ready PDF including QR-bill section, DIN A4 portrait or landscape

Additional services

Support with switching invoice recipients to digital invoice processes: automatic queries with eDirectory and eBill Look-up by SIX
B2B networking services
Optimized returns processing and address updating

Prices and conditions

Our experts would be happy to provide you with information about the prices and conditions for shipping costs with Paper Bill.

Paper Bill factsheet (PDF) The link will open in a new window

You can obtain more information and technical specifications for Paper Bill directly from our experts.

Paper Bill is suitable for all SMEs and major corporations that send at least 30,000 paper invoices a year.

If your company already works with eBill and/or B2B e-invoicing, Paper Bill is the perfect supplement for the letter mail of invoices. The service uses the same interface and format to send data.

If your company has only sent paper invoices until now, introducing Paper Bill won’t just lead to an instant increase in efficiency. It will also lay the foundation for you to digitize your invoicing processes in future.

There are many advantages to sending invoices physically via PostFinance, including a reduction in costs and complexity, the highest security standards and structured returns reports for managing your customer master data. We also support you with the digitization of recipients. With Paper Bill, you benefit from a central solution for printing and sending your paper invoices.

The eInvoicing portal makes sending, receiving and managing your e-invoices more straightforward. Simply register online and benefit from numerous self-service functions. For instance, you can search for, filter and analyse your invoices based on various criteria, or manage your own settings for e-invoices independently. New customers can register for the service directly online.

Yes. You can send invoices abroad with Paper Bill. PostFinance handles the entire printing and sending of paper invoices, including international shipment, and takes care of returns management.

Yes. You can send both physical and digital invoices via PostFinance. With solutions such as Paper Bill, eBill and B2B invoicing, PostFinance offers a central interface with which you can send and receive your physical or digital invoices, safely and efficiently.

It is worthwhile switching to digital invoices (eBill and B2B e-invoicing) if you want to make your processes more efficient and digitize them end-to-end. Save money and protect the environment. E-invoices enable quicker receipt of payment, reduce errors by automating processes and offer greater transparency. The earlier you switch, the quicker you benefit. Our experts would be happy to help you with this.