What’s the best way of going about this move?
Depending on how big and complex your company is, the switch to a digital, paperless office can involve a lot of work. Allow enough time to make this switch. And remember: take a step-by-step approach. Simply ditching paper altogether overnight won’t work. Identify specific work processes or areas you want to digitize. Next, you should ask yourself the following questions:
- What software should I choose?
- Is your current hardware good enough and ready for digitization?
- How and where should the data be stored?
- How can I empower my employees to keep pace with the switch?
The answers to these questions will give you the right framework to take action. Your decisions should also be in line with future digitization projects. A far-sighted approach is vital when it comes to your employees. Changes are often met with scepticism, and it’s not uncommon for new digital tools to be met with resistance at first. Employees may have more work to do because they’re not used to the tools, and so the overwhelming benefits get overshadowed. This is why it is so important to convey the benefits. The best way to go digital and paperless is by triggering cultural change within the company.